Manage Lookups

Updated on 02 Oct 2023
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Customized Lookups

WIDS allows you to customized the dropdown lists in the software from this screen.

From the home page select Site Administration. Select the Site Configuration tab and Manage Lookups screen.

Types of Lookups in WIDS

Lookups create dropdown lists in the software. WIDS offers two different types of lookups: forced choice and open entry.

Forced Choice: Some dropdown lists offer forced selection options that are set at the site level. Users may select one of the site options or elect to leave a dropdown field blank, but they cannot key in other content. The dropdowns are intended to provide consistent data for elements that an organization would want to standardize because they are used for data collection/analysis or because they represent a specific model or taxonomy. Examples include learning cycle, linked outcome qualifiers, and domain/level.

Open Entry: Some dropdown lists offer a selection of options to choose from and the ability to enter alternative text. The dropdowns help Developers understand what information is being requested in the field and offer suggestions.

How to Manage Lookups

Select the field you want to edit from the droplist.

Click Edit next to a field value to change the field.
Click Delete to remove the field from the droplist.
Click Add Lookup to add a field to the droplist.

Software Lookups

Dropdown	Forced Choice	Definition
Assessment Environment		Assigned to a PAT. The setting or location for the performance assessment task. Default List: Classroom, Clinic, Lab, Online, On-the-Job, Outside Assignment.
Assessment Strategies		Assigned to competencies. Represents the assessment strategy used to assess a competency. Default List Examples: Artifact, Case Study, Demonstration, Written Product, etc.
Career Clusters	x	Assigned to programs and courses. Programs and courses may be identified with a career cluster. Default List Examples: Agriculture, Food, and Natural Resources; Human Services, etc.
Compensation Type	x	Used in the Career Pathways modules when adding jobs to Pathway Stages. Default List: Annually, Hourly.
Competency Criteria Lead-ins		The statement that appears before the criteria for competencies. Sites may provide several sample statements, from which users can choose. Default Example: “Your performance will be acceptable when.”
Consultant	x	Used in the Program and Course Review screens to indicate the person who is responsible for revising the project.
Course Program Function	x	Assigned to courses in a program. The function a course serves within a program. Courses are assigned a function by the Program Developer in the program. When building program configurations, credits can total by function (show the total number of general education and technical credits). Default List Examples: Technical Studies, General Studies, etc.
Course Review Type	x	Used to identify a type of development or review action that has taken place for a course, and is located in the Project Management/Course Review screen.
Dean or Supervisor	x	Appears in the syllabus and the profile when selected in the Configure Syllabus Wizard screen. Used to identify Dean or Supervisor for the purposes of the syllabus. No default list. You must populate the list before users can select from it. Some organizations include the dean or supervisor’s name, phone and email on a single line.
Delivery Option(s)	x	Used in the Career Pathways module when designing Education Blocks. Describes how the Education block is offered to students. Default List: Face-to-face, Hybrid, Online.
Division	x	Appears in the syllabus and the profile when selected in the Configure Syllabus Wizard screen. No default list.
Document Category	x	Used in the Document Upload dialogue box. Users can assign the document a category for use in searching. A category is not required for uploading documents.
Education Credential	x	Used in the Career Pathways module when designing Education Blocks. Describes the type of Education Credential achieved when students complete the block. Default List: Certificate, Diploma, Associate Degree, Bachelor’s Degree.
Education Director	x	Used in the Course and Program Review screens to identify the person responsible for overseeing the project review.
Indirect Measures	x	Assigned to programs. Assessment of student learning performed after the learning experience is completed. Indirect measures look at aggregate results of learning. (In contrast, direct measures of learning are performed at the time of the learning, or immediately following the learning and look at the achievement of individual learners.) Default List Examples: Job Placement Rates, Retention Rate, etc.
Industry Supports	x	Used in the Career Pathways module when designing Education Blocks. Describes the industry supports available to students completing the block. Default List: Internships, Job Shadowing, Mentoring, Placement Assistance, Apprenticeship, Employer Classroom Visits, Work-Based Learning Opportunities.
Instructional Levels	x	Assigned to programs and courses to designate the degree or credential toward which the program or course applies. Default List Examples: A.A.S. Associate in Applied Science, Technical Diploma, etc.
Issue Source	x	Used in the Outcome Assessment Plan to identify the source of the performance issue being tracked.
Learning Activity Group Size		Assigned to learning and assessment activities in a learning plan. Default List: Individual, Pairs, Small Group, Large Group.
Learning Cycle	x	Assigned to learning and assessment activities in a learning plan. Default List: M (Motivation), C (Comprehension), P (Practice), and A (Application).
Learning Styles	x	Assigned to learning and assessment activities in a learning plan. Default List: Seeking Meaning, Conceptualizing, Doing, and Inventing.
Learning/Assessment Activity Functions	x	Assigned to learning and assessment activities in a learning plan. Identifies the function of the activity as learning or assessment. Default List: Learning, Formative, Summative.
Linked Outcome Qualifier	x	Used when assigning exit learning outcomes to courses in a program matrix. Shows the level of learning or assessment expected for each outcome. Default List: Introduced, Practiced, and Assessed.
Media Type	x	Used when adding learning materials to a learning plan. Designates the type of media specified for learning. Default List: Video, Print, Audio.
Multiple Intelligences	x	Assigned to learning and assessment activities in a learning plan. Currently uses Howard Gardner’s types. Default List Examples: Body/Kinesthetic, Interpersonal, Intrapersonal, etc.
Org Outcome Type	x	Assigned to core abilities. Allows sites to create multiple sets of core abilities for different purposes in the organization. Default List: Associate Degree, Technical Diploma, Apprenticeship, College Parallel
PAT Evaluators		Assigned to the PAT. Identifies the people who will evaluate the PAT. Default List: Instructor, Self, Peer, Employer, Other.
PAT Rating Scales		Assigned to a PAT. The scale used to rate criteria in the scoring guide. Default List Examples: 1 2 3, Met Not Met, etc.
Prerequisite Types	x	Assigned to a course. Default List: Prerequisite, Corequisite, Pre/Corequisite.
Prior Learning Assessments	x	Assigned to a course. Identifies the assessments that may be taken to earn credit for prior learning. Default List: Competency Test, Skills Demo, Credit for Military Occupations, National CLEP Exam, Portfolio.
Program Configuration Type	x	Assigned to a program configuration in a Program. Default List: Degree, Certificate.
Program Outcome Types	x	Assigned to program outcomes in a program. Allows programs to create more than one type of program outcome. Default List: TSA, Local, State Aligned.
Program Review Type	x	Used to identify a type of development or review action that has taken place for a program and is located in the Program Project Management/Program Review screen.
Recommendation	x	Part of the WIDS approval process. Specifies the options available to reviewers when completing a review. Default List: Approve, Revise.
Result	x	Assigned to an activity in a Program Outcome Assessment Plan Analysis. Specifies the result of the assessment. Default List: Surpassed, Met, Not Met.
Review Date	x	Dates entered to identify when a course or program review has occurred and also for when it should occur next. Often added as school/fiscal years, ex: 2019-2020
Student Supports	x	Used in the Career Pathways module when designing Education Blocks. Describes the student supports available to students completing the block. Default List: Advising, Bridge Courses, etc.
Summative Assessment Strategies		Assigned to exit learning outcomes (core abilities, general education outcomes, and program outcomes). Represents the assessment strategy used to assess the outcome. Default List Examples: Clinical Evaluation, Portfolio, Licensure Examination, etc.
Syllabus Term	x	Identifies the term for which the syllabus was created: fall, winter, etc.
Syllabus Year	x	Users associate their syllabi with an academic year.
TSA Instructional Area		Identifies the program instructional area (ex. 30-101-2, the 101 is the instructional area in WI) being addressed by TSA (Technical Skills Attainment). Located in Program/Course Outcome Summary/TSA screen
TSA Program Type	x	Identifies what type of program the TSA (Technical Skills Attainment) assessment is in. Options include: Aligned Program, Unique, etc. Located in the Program/Course Outcome Summary/TSA screen
TSA Type	x	Identifies the type or category of a program TSA. Options may include: Scoring Guide, Exam, etc. Located in Program/Course Outcome Summary/TSA screen

What's Next

Manage Learning Taxonomy

Table of contents

Types of Lookups in WIDS
How to Manage Lookups
Software Lookups