Request Approval, Deletion, or Expiration

Request Approval

Once you have completed your work in WIDS, you can request approval to make the program active in the WIDS system.  

• Click Edit at the top of the page.
• The item(s) available for approval will appear on the page.  Click the box next to the items you want to request for approval.
•  Add a Suggested Active Date if desired (or leave it blank).
•  Click Save & Close.                                                  

Notifications: Depending on your college settings, WIDS may open a notification box.

• Select a user for your notification.  You can either search for an individual by name or send to all people with a particular role (using the Select by Role option—all Reviewers, for example).
• Click Add Recipients to add them to your list.
• Scroll down to edit the message that is sent. If desired, add a hyperlink to a saved Program Outcome Summary Report document you may have stored in the Documents tab within WIDS. WIDS sends a notification to the users you identified that the project is ready for review.      

Tip:  You may need to scroll down to see and edit the notification message.  

Request Deletion

A WIP Project can be deleted.  If you do not have the editing rights to delete the project, you can request deletion of it.  Once deleted, the project will no longer exist in your database.   Note that this is different from Expiration (see the next step).

Tip: This tab is only visible to projects with a WIP status. Once a project has been approved, it can no longer be deleted by the Developer.  Approved projects can be expired using the Request Expiration tab.

• Click Edit
• Click the Request Deletion tab.  Click the checkbox to the left of the program name.  
• Click Save & Close.

Request Expiration

Entire projects or components of a project (i.e. a program outcome) can be expired.  Expiration allows you to set a date for when the project or component will no longer be available for use.  Site Administrators can restore components that have been expired.   The project or component is not deleted from the college database.

Tip: This tab is only visible to projects with an Active or Future status.  Projects with a WIP status show the Request Deletion tab.

• Click Edit
• Click the checkbox to the left of the item(s) you would like expired. You can also enter an expiration date in the text box or click the calendar icon to suggest an expiration date for the item.
• Click Save & Close.

Tip:  You can withdraw your approval requests on the Review Pending page.